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NOTICE OF ANNUAL GENERAL MEETING

The Annual General Meeting of the Association will be held at the Putty Hall at 4.00 pm on Saturday, 15 February, 2020.

 

AGENDA

1. Apologies and proxies

2. Draft Minutes of AGM – 23 February 2019

3. Business arising from minutes

4. President’s Report

5. Treasurer’s Report including budget forecast

6. Election of 2020 Committee Officer Bearers (see note below)

7. Incoming President’s Address

8. As per the attached agenda

9. General Business

 

 

NOTE: Election of 2020 Committee Officer Bearers

Rules for election of committee members are fully set out in Rule 17 of the Association’s Constitution Rules of April 2004 www.putty.nsw.au/pca/constitution

 

Voting is open to current members. Financial year is 1 January 2020 – 31 December 2020. Membership renewal of $20 for 2020 may be made at the AGM. A current membership form is included with this notice.

 

Eligible members financial for 12 months are invited to nominate for any one of the committee positions. Nominations must be made in writing to the Secretary 7 days before the AGM, to be held on 15 February 2020 by 8 February (i.e. received by 8 February 2020). Nomination forms are included with this notice. Nominations, which are not self-nominations, must have the written consent of the nominee. Single nominations to a position will be taken as elected. Multiple nominations will go to the vote at the AGM. All incumbent office bearers of the committee have given notice to the Secretary of the Association of their intention to re-nominate for office.

Re-nominating:

Andy Edwards – President

Judy Hobson – Vice President

David Hope - Treasurer

Ken Ferguson – Trust Officer

Jane Robinson – Secretary & Public Officer

Dora Bustamante – Assistant Secretary

Martha Babineau – Publicity Officer

AGENDA

 

Item No

Description

Responsible

For discussion / consent/ approval

1.

Procedural

 

 

Welcome to meeting

Andy Edwards (A)

E

 

 

1.1

Attendance

Proxy Votes

Jane Robinson (JR)

Noting

1.2

Declaration of conflict of interest

JR

Noting

1.3

Confirmation of Minutes (attached)

1.3.1. Draft PCA AGM minutes 23 February 2019 

 

JR

 

Approval

 

1.4

 

Business arising from Minutes / Task Action List

 

JR

Discussion

 

 

1.5

Presidents report

AE

Noting

 

1.6

Treasurers Report including Budget Forecast 2020

Motion .1.

That the PCA membership accept the Financial report of the PCA  for the period 2019

Proposed by Andy Edwards

Seconded by Jane Robinson 

David Hope (DH)

Discussion & Approval

 

1.7

Election of Officer Bearers for 2020

  • All positions declared vacant
  • Re Nominations from current PCA Committee:

President – Nomination – Andy Edwards

Vice President  - Nomination - Judy Hobson

Secretary/ Public Officer - Nomination-  Jane Robinson

Assistant Secretary – Nomination Dora Bustamante

Treasurer – Nomination  David Hope

Trust Officer – Nomination  Ken Ferguson

Publicity Officer - Nomination Martha Babineau

  • Voting (if required)
  • Confirmation

 

JR

Richard Helm (to coordinate elections etc if required)  

Approval

 

1.8

Incoming Presidents Address

 

Noting

2.

Key Agenda items

 

2.1

Conversation Area

 

AE

Noting

2.2

Saturday Social Update

AE

Discussion

2.3

Spring Fair 2019 Update

  • Organizing Committee 2020
  • Date

 

AE / JH

Discussion

 

2.4

Putty Hall Social Activities 2020

JR

Noting

3.

Other Business

 

3.1

 

 

 

4.

Next Meeting – PCA AGM Saturday 13 February 2021