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PUTTY COMMUNITY ASSOCIATION INC

408 Putty Valley Road Putty NSW 2330

 

NOTICE OF ANNUAL GENERAL MEETING

The Annual General Meeting of the Association will be held at the Putty Hall at 4.00 pm on Sunday, 28 February, 2021.

 

AGENDA

1. Apologies and proxies

2. Minutes of AGM – 15 February 2020

3. Business arising from minutes

4. President’s Report

5. Treasurer’s Report 2020

6. Election of 2021 Committee Officer Bearers (see note below)

7. Incoming President’s Address

8. As per the attached agenda

9. General Business

 

 

NOTE: Election of 2021 Committee Officer Bearers

Rules for election of committee members are fully set out in Rule 17 of the Association’s Constitution Rules of April 2004 www.putty.nsw.au/pca/constitution

 

Voting is open to current members. Financial year is 1 January 2021 – 31 December 2021. Membership renewal of $20 for 2021 may be made at the AGM. A current membership form is included with this notice.

 

Eligible members financial for 12 months are invited to nominate for any one of the committee positions. Nominations must be made in writing to the Secretary 7 days before the AGM, to be held on 28 February 2021 by 21 February (i.e. received by 21 February 2021). Nomination forms are included with this notice. Nominations, which are not self-nominations, must have the written consent of the nominee. Single nominations to a position will be taken as elected. Multiple nominations will go to the vote at the AGM. All incumbent office bearers of the committee have given notice to the Secretary of the Association of their intention to re-nominate for office.

Re-nominating Office Bearers:

David Hope - Treasurer

Ken Ferguson – Trust Officer

Martha Babineau – Publicity Officer

New Nominations from Office Bearers:

Jane Robinson – President (previously Secretary & Public Officer)

Andy Edwards –Vice President (previously President)  

 

Other Movements & Nominations to date Office Bearers and Others :

Vice President              -Judy Hobson standing down

                          - Accepts appointment as website manager www.putty.nsw.au

 

Dora Bustamante –is not renominating for Assistant Secretary 2021

Lyn Nortje – Nominating for Assistant Secretary 2021

Anthony Robinson – Nominating for Secretary & Public Officer 2021

 

AGENDA

 

Item No

Description

Responsible

For discussion / consent/ approval

1.

Procedural

 

 

Welcome to meeting

Andy Edwards (A)

E

 

 

1.1

Attendance

Proxy Votes

Jane Robinson (JR)

Noting

1.2

Declaration of conflict of interest

JR

Noting

1.3

Confirmation of Minutes (attached)

1.3.1. Draft PCA AGM minutes 15 February 2020 

 

JR

 

Approval

 

1.4

 

Business arising from Minutes / Task Action List

 

JR

Discussion

 

 

1.5

Presidents report

AE

Noting

 

1.6

Treasurers Report including Budget Forecast 2021

Motion .1.

That the PCA membership accept the Financial report of the PCA for the period 2020

Proposed by Andy Edwards

Seconded by Jane Robinson 

David Hope (DH)

Discussion & Approval

 

1.7

Election of Officer Bearers for 2021

  • All positions declared vacant
  • Re Nominations from current PCA Committee:

President – Nomination – Ms. Jane Robinson

Vice President  - Nomination - Mr. Andy Edwards

Secretary/ Public Officer - Nomination– Anthony Robinson

  • Assistant Secretary – Nomination Lyn Nortje

 

Treasurer – Nomination Mr. David Hope

Trust Officer – Nomination Mr. Ken Ferguson

Publicity Officer - Nomination Martha Babineau

  • Other Nominations received
  • Voting (if required)
  • Confirmation

 

Note.1.

Judy Hobson not re standing for Vice President

Dora Bustamante not re standing for Assistant Secretary

Note.2. Judy Hobson appointed Website Manager www.putty.nsw.com.au 2021

 

 

 

JR

Richard Helm (to coordinate elections etc if required)  

Approval

 

1.8

Incoming Presidents Address

 

Noting

2.

Key Agenda items

 

2.1

Singleton Council Grant Funding Proposal

 

Motion 1:

 

That the PCA accept the funding and distribution of the funding as proposed.

Proposed by Tim Spooner

Seconded by Ken Ferguson

 

Motion 2:

 

That The PCA Committee create a temporary 12 month position of Project Coordinator to coordinate & manage the implementation of the various  projects as approved (in motion 1).

The position reports to the members PCA committee on a monthly basis on progress, expenditure, acquittal reporting, communications with council and all other matters relating to the projects.

 

Proposed by Andy Edwards

Seconded by Jane Robinson

 

Motion 3.

 

That Tim Spooner be appointed into the position for 12 months.

 

Proposed by Jane Robinson

Seconded by David Hope

 

AE/ KF & Tim Spooner

Approval Motion

2.2

PCA Constitution and Governance review

 

Motion 1.

That the PCA approve the appointment of Julie Millard to facilitate a review of the PCA Constitution and Governance for a period of 12 months. The position reports to the members PCA committee on a monthly basis on progress and make recommendations accordingly.

 

Proposed: Jane Robinson

Seconded: Andy Edwards

JR

Discussion

2.3

Putty Hall Social Activities 2021

JR

Discussion  

2.4

Spring Saturday Social Update Fair 2021 Update

  • Organizing Committee 2021
  • Date

 

AE / JH

Discussion

 

 

 

 

 

3.

Other Business

 

3.1

 

 

 

4.

Next Meeting – TBC